Consulting Services
Is Your Team Struggling to Keep a Project on Track?
We specialize in turning challenges into opportunities. Our expert consulting services help identify bottlenecks, streamline workflows, and develop customized strategies to get your team back on track—efficiently and effectively.
With over 50 years of combined experience in project and program management, our consultants bring a wealth of expertise in handling projects of all sizes, from small teams with tight budgets to large-scale initiatives with complex logistics. We understand that no two teams are the same, which is why we craft tailored solutions that address your unique challenges—whether it’s resource allocation, deadline management, team dynamics, or adapting to unexpected obstacles.
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Consulting Packages
Below is a description of our consulting packages. We are also open to developing custom services to suit your budget and specific needs.
Package timelines
Below is a suggested timeline for each of our consulting packages. However, the schedule and sequence of these elements can be tailored to meet your team's specific needs. Additional components can be included, though extra fees may apply. We are also happy to create custom packages to fit your unique requirements and budget.
About consulting services
Below is a brief overview of each element included in our consulting packages.
One-hour free consultation
During this hour, we will meet with one or preferably more members of your team. Prior to the meeting, we will send out a preliminary survey, which should take no more than 10 minutes to complete. After reviewing the survey, we will schedule a one-hour meeting to ask additional questions and gain a deeper understanding of the challenges your team is facing. This meeting also provides an opportunity for you to ask questions and ensure that we are a good fit for your team.
Initial assessment and diagnoses
Following our one-hour free consultation, you will receive an email containing our preliminary assessment. This email will include a summary of the primary challenges identified during our discussion and an explanation of the specific areas where we believe we can make the most significant impact. Additionally, we will provide initial strategies and recommendations tailored to your team's needs, along with a proposal for the consulting package that we feel would be the most appropriate for your team. Finally, the email will include a detailed quote for the proposed consulting services. This comprehensive assessment will give you a clear roadmap for addressing your team's challenges and outline the next steps for moving forward with our consulting services.
Team meeting
During the team meeting, we will request all members to complete a survey. This survey will help us get to know the team better, understand their individual goals for the project, and gather their expectations for our consulting services. Additionally, we will schedule individual meetings with each team member to gain deeper insights. These individual consultations will enable us to form the most comprehensive and effective strategy plan tailored to your team's needs.
Strategy meeting
During our strategy meetings, we will convene with the entire team to conduct an in-depth exploration of problem areas and present tangible, actionable solutions to address each issue. Together, we will develop a detailed game plan for the next month, outlining specific success criteria and milestones to ensure measurable progress. This plan will include clear objectives, assigned responsibilities, and timelines, providing a structured roadmap for achieving your project goals. By the end of the meeting, your team will have a cohesive strategy to move forward confidently and effectively.
Team development workshop
Based on the insights gathered from our previous meetings, we will design a tailored workshop specifically to address the needs of your team. This workshop might involve collaboratively working through the creation of a team charter or project plan, ensuring that all team members are aligned and clear on their roles and responsibilities. Alternatively, the workshop could focus on teaching a specific skill set that will significantly enhance the overall progress of your project. Whether it's project management techniques, effective communication strategies, or advanced problem-solving skills, our workshop will be customized to equip your team with the necessary tools and knowledge to achieve success.
Progress meeting
Throughout our collaboration, we will periodically send out brief, non-intrusive surveys to quantify the team's progress. During our progress meetings, we will share and analyze this data with the team, highlighting areas of improvement and identifying aspects that may require more focused attention. Additionally, we will discuss any areas the team wishes to improve and gain a comprehensive understanding of the team's overall dynamics. This continuous feedback loop will help ensure that we are addressing the most critical issues and facilitating a productive and effective team environment.
Terms and Conditions for Academic Consulting Services
Introduction By engaging with our academic consulting services, you agree to the following terms and conditions. Please read them carefully. These terms and conditions are designed to ensure a clear understanding of our services and your responsibilities as a client. Services Provided Our consulting services include but are not limited to project planning, strategy development, team training, progress tracking, and skill enhancement. Specific services will be outlined in the initial agreement between the consultant and the client. We offer both package deals and hourly rates. Confidentiality All personal and project-related information shared during consulting sessions will be kept confidential unless explicit permission is given by the client to share specific details. Confidentiality may be breached only in cases where the law requires disclosure, such as in situations involving harm to oneself or others. Scheduling and Cancellations Scheduling:Sessions are scheduled at mutually agreed upon times. Cancellations: Clients must provide at least 24 hours notice for cancellations or rescheduling. Failure to do so may result in the session being charged in full. Payment Terms Fees: Consulting fees will be agreed upon before the commencement of services. Payment details and schedules will be outlined in the initial agreement. Payment Method: Payments can be made via credit card, bank transfer, or other agreed-upon methods. Refunds: Refunds are not available for completed sessions. Prepaid packages may be refunded on a pro-rata basis if canceled with appropriate notice. Changes to Prices Prices for our consulting services are subject to change. Clients will be notified of any price changes at least 30 days in advance. Existing agreements will honor the prices agreed upon at the time of booking until the end of the current contract period. Please note that prices may increase periodically to reflect the enhanced value and expertise provided through our services. Client Responsibilities Clients are expected to: - Attend scheduled sessions promptly. - Participate actively and communicate openly during sessions. - Provide necessary information and materials to facilitate effective consulting. - Complete any assigned tasks or exercises between sessions. Consultant Responsibilities The consultant agrees to: - Provide professional and competent consulting services. - Maintain confidentiality as outlined above. - Communicate any changes to scheduled sessions or terms in a timely manner. - Provide detailed reports and documentation as agreed upon. Packages and Hourly Rates Packages: We offer various consulting packages designed to meet different client needs. Details of each package, including the scope of services and fees, will be provided in the initial agreement. Hourly Rates: Clients can opt for hourly consulting services. The hourly rate will be agreed upon prior to the commencement of services and detailed in the initial agreement. Termination Either party may terminate the consulting relationship at any time with written notice. Prepaid sessions that have not been used may be refunded on a pro-rata basis, subject to the cancellation terms outlined above. Limitation of Liability The consulting services provided are intended to aid academic and project development. However, the client acknowledges that they are responsible for their own actions and decisions. The consultant is not liable for any outcomes resulting from the client's actions based on the consulting sessions. Agreement By engaging in our consulting services, you agree to abide by these terms and conditions. If you have any questions or require further clarification, please contact us before commencing services. --- Contact Information: For any questions or to discuss these terms and conditions further, please contact us at [info@iincepta.ca].